JOB SUMMARY:

The Agent Office Ambassador – Menlo Park-Palo Alto provides hands-on support and oversight for the day-to-day needs and functions for Sereno’s Menlo Park-Palo Alto office. Sereno’s mission is to provide the highest level of support for our real estate team to ensure they can deliver the best possible experience to the client. This is an in-person position with the expectation to provide onsite support as deemed necessary by VP of Experience – Menlo Park-Palo Alto.

ESSENTIAL FUNCTIONS:

The following reflects the definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Provide onsite first-class customer service to all clients, staff and guests
Cultivate a positive work environment and communicate in a proactive and responsive manner to drive successful outcomes
Establish and maintain effective working relationships with management, co-workers, agents, clients, and vendors
Assist agents with ordering and managing sale/open house signs including panels, A-frames and riders
Oversee administrative needs such as maintaining agent rosters, ordering sign installations, and providing hands-on administrative support for agents’ transactions when needed
Use Brokermint to manage data input for transaction management and accounting systems
Maintain efficient personnel records in Google Drive for all agents and agent assistants assigned to the office
Exercise discretion and maintain confidentiality at all times with regard to all agent, client, and company information
Problem solve to meet client and agent needs, including collaboration with other departments within Sereno (Marketing, IT, Finance)
Build rapport with office staff, management, and agents and serve as the point of contact for all office related needs
Coordinate with Facilities to arrange vendor services where necessary (carpet cleaning, janitorial, paint, plumbing)
Collaborate with VP of Experience to assist with overseeing office relocation, renovations and other facilities related duties when needed
Oversee office equipment maintenance and service needs and ensure the technology team is aware of needs immediately within the office
Maintain cleanliness, organization and upkeep of the office and property
Maintain and update the S2 and Brivo door systems to ensure doors open and lock at the appropriate times and all keys are created, updated, and removed in the system as needed
Provide coverage and administrative support to other Sereno offices when needed
Ensure the office is consistently well-stocked with supplies
Relieve other team members for required lunch breaks
Some travel within the Bay Area may be required for certain events
Be a consistent, reliable onsite presence for the various needs of the Menlo Park-Palo Alto office.

Office Support to VP of Experience

Coordinate meetings for all team members to ensure a culture of collaboration
Oversee the onboarding and offboarding of agents to ensure a seamless, accurate and cohesive experience when joining and leaving the company
Coordinate office events and lunches by ordering food, coordinating setup and clean up, managing RSVP’s, ensuring AV equipment is ready for use
Update VP of Experience on overall office and agent activity

Marketing and Sales Support for Agents

Provide hands-on marketing and sales support to agents by assisting with utilizing marketing tools and platforms such as Moxiworks, Realscout, Homesnap, and other core Sereno tools.
Support agent with using company tools and technology to create a Comparative Market Analysis (CMA) report when needed
Collaborate with the Marketing department to stay abreast of marketing strategies that help drive sales
Support agents with developing their social media presence to further enhance their individualized marketing strategies

SKILLS & QUALIFICATIONS:

Below is a summary of the experience, skills, and education a candidate needs to possess to be successful in the role:

Minimum 2 years administrative/customer service experience
Skilled at being proactive, patient, accurate and a good communicator
Must possess solid technical proficiency with Microsoft Windows and G-Suite
Experience working within CRM or real estate-related transaction management software is a plus
Experience with overseeing facilities for office relocations and renovations
Experience with using marketing strategies to drive sales

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

With or without reasonable accommodation(s), the essential functions of this position require certain physical and mental abilities. These abilities include, but are not limited to: sitting, standing, walking, bending, stooping, pushing, pulling, lifting (up to 25 lbs.), typing, writing (in English), reading (English), speaking (English), seeing, hearing, driving, basic mathematical calculations, problem-solving, reasoning, composition, and decision-making.

WORK ENVIRONMENT:

Moderate noise associated with a small office work environment.

Sereno

New Jobs

AGENT OFFICE AMBASSADOR