Fantastic opportunity with a wonderful company in Dallas.

Our client is seeking a dynamic Executive Assistant to join their growing team.

About the role:

Manage dynamic calendars for the CEO and COO, scheduling meetings, resolving conflicts, and optimizing for shifting priorities.
Prepare daily and weekly briefs, meeting agendas and background materials to ensure executives are prepared and focused.
Coordinate travel arrangements, including itineraries, bookings, and processing expense reports.
Manage email and LinkedIn inboxes, highlighting urgent items, drafting responses and tracking follow-ups.
Support logistics for speaking engagements and conference appearances.
Serve as a liaison for local community relationships and key external contacts.
Coordinating executive summits, offsites, and company team events.
Partner with the People team to support employee experience efforts such as weekly announcements and company swag logistics.
Provide administrative support on special projects and internal initiatives, including documentation, scheduling, and task tracking.
Act as a reliable, professional representative of the executive office, internally and externally.
Anticipate the needs of the CEO and COO solving problems before they escalate.
Maintain confidentiality and exercise discretion.

Experience:

2–4+ years of experience in an executive assistant, administrative, or operational support role.
Demonstrated ability to manage multiple priorities with attention to detail and consistent follow-through.
Strong written and verbal communication skills with a proactive, professional tone.
Highly organized and dependable, with a track record of sound judgment and problem-solving.
Comfortable navigating ambiguity and shifting priorities in a dynamic environment.
Proficiency with Google Workspace, Slack, Zoom, and similar tools.
Experience working in a technology company and/or high-growth startup environment, highly desirable.
Familiarity with event planning logistics, including coordinating company offsites or leadership retreats.
Ability to draft high-quality written communications on behalf of executive leaders.
Prior experience working in a hybrid or partially remote team structure.

To be considered please apply here or send your resume directly to sarah.free@reed.com or sarah.free@clearforkstaffing.com

If you have any questions at all you can reach me at 817 769 9440.

Reed Recruitment USA jobs